MINUTES
Village of Evendale
Regular Council Meeting
January 20th, 2015
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. Richard Finan, Ms. Catherine Hartman, Mr. Jeff Albrinck, Mr. John Ranz and Mr. Chris Schaefer. Also present: Asst. to the Mayor, Dave Elmer; Village Solicitor, Tim Burke, CFO Cynthia Caracci, Police Chief, Niel Korte; Fire Chief, Mike Hauck and Barb Rohs, Village Clerk.
The Mayor presented ORD #15-02 ORDINANCE APPOINTING KYLE NELSON AS FIRE FIGHTER/MEDIC FOR THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD #15-02 by title only was made by Ms. Hartman, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-02 was made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #15-02 was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared ORD #15-02 adopted as an emergency.
After passage of the ordinance, swearing in ceremony took place and introductions were made.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved.
Committee Reports:
Finance, Administration, Service, Engineering and GHF Committee:
The 2014 tax income revenues totaled $13,430,668.77. This was $30,668.77 more than the 2014 budget estimate. Total income in all funds (excluding transfers between funds) was $16,272,161.71. Total spending in all funds (excluding transfers between funds) was $14,611,145.89. The net surplus in all funds was $1,661,015.82. Excluding the Evendale Commons TIF Fund, the net surplus was $1,643,215.00. The year end encumbered funds total $818,638.13. It is expected that virtually all of the encumbered funds will actually be spent. The unencumbered balance is $19,156,112.96.
The Mill Creek Watershed District in pursuing a grant to enhance of the Mill Creek bank. This will be discussed with the resolution.
Police, Fire, Recreation Council Committee:
The Village will host a Snow Much Fun with fireworks on January 24th, 2015.
The ordinance for the landscape of the “Thru the Valley” will be read at a special meeting on Saturday 24th, 2105. The reason for the rush is VOE has three months to make changes to the plans and submit it to the state.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. #14-74A- 2nd Reading ORDINANCE APPROVING A LOT SPLIT OF THE PROPERTY AT 3987 GLENDALE-MILFORD ROAD (PID 611-70-16) OWNED BY REST HAVEN MEMORIAL PARK ASSOCIATION, INC. AND DECLARING AN EMERGENCY. Discussion: Mr. David Robertson, attorney for Rest Haven Memorial Park/Stonemor, addressed council. There were some square footage changes that needed to by amended due to the boundary lines being changed. In paragraph 2, section 1, in regards to a ten year time limit. The applicant would like this wording removed because the land can only be used for residential and then cemetery. Other uses would have to go through the zoning board and council. Mr. Schaefer and Mr. Burke stated that since the Zoning Board of Appeals added this condition and wording, it should
then be amended by them. Mr. Puthoff does not have to recuse himself but Mr. Finan does because he sits on the board of Rest Haven Memorial Park. A motion to substitute the new version Ord. #14-74A was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved.
A motion to amend ORD. #14-74A to amend second whereas to 16,670 and 26,890 for square footage was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to read ORD #14-74A by title only was made by Ms Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #14-74A was made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Ranz, and unanimously approved on roll call. A motion to adopt ORD. #14-74A was made by ORD. #14-74A Mr. Ranz, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. #14-74A adopted as an
emergency.
A motion to table ORD. #14-74B- ORDINANCE DENYING A LOT SPLIT OF THE PROPERTY AT 3987 GLENDALE-MILFORD ROAD (PID 611-70-16) OWNED BY REST HAVEN MEMORIAL PARK ASSOCIATION, INC. was made my Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved.
The Mayor presented ORD. #14-67 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR OPERATION OF THE MUNICIPAL POOL AND DECLARING AN EMERGENCY. A motion to suspend the second and third readings of amended ORD #14-67 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt amended ORD #14-67 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #14-67 adopted as an emergency.
The Mayor presented ORD. #14-75- 2nd Reading
AN ORDINANCE AMENDING CHAPTER 1612 OF THE CODIFIED ORIDNANCES OF THE VILLAGE OF EVENDALE REQUIRING COMPLIANCE WITH FIRE ALARMS.
This is the second reading.
The Mayor presented AN ORD. #15-01 ORDINANCE APPROVING TRANSFERRING GENERAL FUNDS TO VARIOUS OTHER FUNDS, AND DECLARING AN EMERGENCY. A motion to read ORD #15-01 by title only was made by Mr. Finan seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD ##15-01 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD ##15-01 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared ##15-01 adopted as an emergency.
The Mayor presented ORD. #15-03 ORDINANCE APPROVING A TRANSFER IN THE GENERAL FUND TO APPROPRIATE FUNDS FOR DIESEL FUEL EXPENSE IN THE GORMAN FARM FUND AND DECLARING AN EMERGENCY. Discussion: GHF pump is no longer in working order. The money will have to be appropriated and they will pay it back. This is only for farm diesel units. A motion to read ORD #15-03 by title only was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-03 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #15-03 was made by Mr. Albrinck,
seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared #15-03 adopted as an emergency.
The Mayor presented ORD. #15-04 ORDINANCE MAKING AN APPOINTMENT TO RECREATION COMMISSION IN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Discussion: Mayor Apking interviewed three residents. A motion to read ORD #15-04 by title only was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-04was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Puthoff, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #15-04was made by Mr. Puthoff, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared #15-04adopted as an emergency.
The Mayor presented ORD. # 15-05 AN ORDINANCE ADOPTING THE 2014 S-5 SUPPLEMENT TO THE EVENDALE VILLAGE CODE OF ORDINANCES INCLUDING ORDINANCES ADOPTED THROUGH JUNE 1, 2014 AND STATE LEGISLATION ADOPTED THROUGH MAY 15, 2014, AND DECLARING AN EMERGENCY. Discussion: This is the process that updates the code of ordinance book and state laws. A motion to read ORD #15-05by title only was made by Mr. Albrinck, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-05was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call with a note vote by Mr. Finan. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to
adopt ORD #15-05was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #15-05adopted as an emergency.
The Mayor presented ORD. #15 – 06 AN ORDINANCE AMENDING THE EVENDALE CODE OF ORDINANCES PART TWELVE, TITLE TWO, FOR THE VILLAGE OF EVENDALE, AND DECLARING AN EMERGENCY. This is an update the zoning code and cleaning up to the zoning code. Mr. Finan does not agree with the emergency clause. A motion to read ORD #15 – 06 by title only was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15 - 06 was made by Ms. Hartman, seconded by Mr. Albrinck and approved on roll call with a no vote from Mr. Finan. A motion to agree to the emergency section is made by Mr. Ranz, seconded by Mr. Albrinck, and approved on roll call with a no vote from Mr. Finan. A motion to adopt ORD #15 – 06 was made by Mr. Albrinck,
seconded by Ms. Hartman and approved on roll call with a no vote from Mr. Finan. Mayor Apking declared #15 – 06 adopted as an emergency.
The Mayor presented ORD. #15-07 ORDINANCE AUTHORIZING THE MAYOR TO NEGOTIATE AND ENTER INTO A LANDSCAPE DESIGN CONTRACT FOR THROUGH THE VALLEY PROJECT WITHIN EVENDALE AND DECLARING AN EMERGENCY. This will be discussed at the January 24th, 2015 meeting.
The Mayor presented ORD. #15-08 ORDINANCE AUTHORIZING THE EMPLOYMENT OF RANDON SHAW AS THE IT MANAGER FOR THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Discussion: This can without going to competitive bidding. This contractor has been with the VOE for many years. There has been a tremendous increase in hardware and software in the past years. A motion to read ORD #15-08 by title only was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-08 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #15-08was made by Mr.
Schaefer, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared #15-08adopted as an emergency.
The Mayor presented RES. #15-01 RESOLUTION SUPPORTING THE MILL CREEK AT EVENDALE COMMONS RESTORATION PROJECT AND AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION FOR CLEAN OHIO FUNDS GREEN SPACE CONSERVATION PROGRAM THROUGH THE NATURAL RESOURCES ASSISTANCE COUNCIL. Discussion: The Mill Creek Watershed District is pursuing a $300,000 grant from Clean Ohio. This is a $78,000 match from the VOE through services. Mr. Puthoff would like the Mill Creek Watershed District to consider the VOE bike master plan when the grant application is completed. This is a piece of property on Cunningham Drive and PG Graves. It will be regarded to stabilize the banks. A motion to read RES. #15-01 by title only was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll
call.. A motion to adopt RES. #15-01 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared RES. #15-01 adopted.
Motion to adjourn was made by Mr. Finan seconded by Ms. Hartman and unanimously approved.
Meeting was adjourned at 7:50 pm.
_______________________
Mayor
Attest:
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Village Clerk
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